Getting Started

To use the Mailtalk calendaring tool, you will need to be logged in. If you do not have a Mailtalk password, register a password here: http://www.mailtalk/cgi-bin/webadmin?GETPW1=LMGT1.

Click on the Calendar link on any group homepage in the tools box or go to: http://www.mailtalk.ac.uk/cgi-bin/calendar.cgi

Your Calendars

Once inside the calendars tool, you will see all of your calendar events in one view. By default you will be given the following calendars:

• Calendar – Your personal calendar only accessible by yourself.
• Mailtalk calendars – All groups you are subscribed to will be displayed here. The group calendars are controlled by the settings of that group.
• Public – Your public calendar where you can share events with others.

Schedule a meeting or task

If you have chosen to schedule a meeting or task, you will be presented with the form below.

• Type the email address of the person you would like to invite, choose a role and status if appropriate and click on the ‘add’ button. Repeat for all attendees. If you wish to send an invite to your group add @groupname where groupname is the name of your group.
• Click on the continue button once you have invited all of your attendees.

You will be presented with an 'Edit Meeting' or 'Edit Task' box.

Add an event/meeting/task details

Once you have chosen add event or task or completed the schedule meeting or Task form, you will presented with the following form:

1. Click on the calendar button and select a calendar in which you want the event to appear.
2. Type the name of the event, meeting or task.
3. The default Date & Time options are set to all day. If you wish to enter a time value, uncheck the all day box.
4. Choose the date you wish your calendar entry to start
5. Choose the duration of your event – number of days and number of hours and minutes if you have unchecked the all day option.
6. You can set the meeting to affect free/busy.
7. You can choose a category you have pre-defined or click on the ‘add category’ link.

Details:

Click on the details tab to enter information about the location, a link and a description.

1. Choose or type in a location.
2. This is a web address relating to your event/meeting/task.
3. Enter a description for your event/meeting/task.
4. Select whether the event/meeting/task is confirmed , tentative or cancelled.

Recurrence:

If you wish your event to recur, click on the recurrence tab and select the ‘event recurs’ radio button.

Scheduling:

The scheduling tab allows you to review and edit your attendees or turn an event or task into a scheduled meeting or task. Please note if you turn an event or task into a scheduled meeting or task, you will need to re-select a calendar.

Access Remotely

To subscribe to the calendar of one of your Mailtalk groups use: https://www.mailtalk.ac.uk/ucaldav/user/@groupname/calendar where groupname is the name of your Mailtalk group.

To subscribe to your personal calendar: https://www.mailtalk.ac.uk/ucaldav/user/youremailaddress/calendar where youremailaddress is the email address you are registered to Mailtalk with.

To subscribe to your public calendar: https://www.mailtalk.ac.uk/ucaldav/user/youremailaddress/public where youremailaddress is the email address you are registered to Mailtalk with.

If you have entered the url correctly then you will then need username and password. This is just the same as for the Mailtalk login.

Import or Export your calendar

Import an iCal file into a Mailtalk calendar

To import a calendar (iCAL file), click on the 'upload iCAL' link at the bottom left hand side. You will be presented with the following form:

Click the browse button to find the iCAL file you wish to upload. Click on the 'Select Calendar' button to choose which calendar you wish to import your iCAL file into. Choose the appropriate options and then click on the 'Continue' button.

Export your Mailtalk calendar

To export a calendar, click on the 'export calendars' link at the bottom left hand side. All calendars that are available to you will be displayed. Click on the name of the calendar to open or save the relevant calendar file.